Terms & Conditions of Renting Cardigan 37, Quay West Holiday Park

Reservations of accommodation are accepted subject to the Terms of these Conditions of Hire.

1. Contract: The Contract of Hire shall be between the hirer and the caravan owners.
2. Rental: Bookings for persons or groups under 21 years of age cannot be accepted. 
   The caravan is only available for rent by families and responsible couples. 
   The park will not allow all female or all male parties.
3. Provisional Bookings: Upon receipt of your enquiry by e-mail or telephone, the caravan can 
   be provisionally booked. This will be held for a period of fourteen days only. If no booking form 
   and deposit is received within this period, then the provisional booking will be cancelled 
   (a longer period will be given for overseas bookings).
4. Payment: Bookings made within 6 weeks of your holiday date must be paid for in full and in advance 
   of occupation of the property. For a booking made more than 6 weeks before your holiday 
   starts we require a deposit of £100, which will be refunded in full if the reservation is cancelled 
   more than 6 weeks prior to occupancy. Short breaks must be paid for in full when being booked.
5. Balance: Upon payment of the deposit and subject to acceptance of the booking, the applicant 
    becomes liable for the balance of the rent 6 weeks before the period of letting together
    with the additional “breakage” deposit (see below). 
6. Damage/extra cleaning: All bookings are accepted on the condition that the caravan is left in the same
    state of repair, order and cleanliness both inside and outside as at the start of the holiday, and that 
    the person who made the booking will pay for breakage and/or damage and/or extra cleaning if so 
    required. Major breakages should be reported to the owner’s agent immediately and minor 
    damage should be noted at the termination of the week. Please remove all dirty footwear 
    before entering the caravan..
7. Sleeping Capacity: The maximum number of people allowed is clearly stated in the description 
    and extra persons cannot be accommodated.
8. Availability: The Hiring Contract is made on the understanding that the property and its facilities 
    as published on the internet will be available for the dates stated. In the unlikely event that the 
    property is not available through events arising out of the control of the owner, then they maybe 
    forced to cancel the booking. The hirer will be advised of any such circumstances as early 
    as possible, and will be refunded all monies paid in full with the Hirer having no further 
    claim against the owner.
9. Occupation times: Tenancies commence after 3pm (unless otherwise agreed), on the commencement 
    date of the tenancy and terminate at 10.30 am on the leaving date. This is to ensure that the 
    caravan can be properly cleaned and prepared.
10. Breakage Deposit: There is a refundable breakage/cleaning deposit of £50 to be returned in part or full
      within 14 days of the group vacating the property. This is payable six weeks before the letting.
11. Access: The Property Owner or his representatives shall be allowed access to the holiday 
     accommodation at any reasonable time during any holiday occupancy.
12. Linen: Sheets, duvet covers, pillowcases, towels and tea towels are not provided 
     but pillows and quilts are provided.
13. SMOKING: Smoking is not allowed inside the caravan.
14. PETS: Sorry, no pets allowed, if pets are found in the caravan you will be asked to 
     vacate immediately and no monies will be returned to you.
15. Motor Car and Personal Belongings: Baggage and personal belongings are at the Hirer’s risk at all 
      times, and no responsibility can be accepted for loss of or damage to any vehicle or its contents. 
      No motorcycles are allowed on the park without the express written permission of the park manager. 
16. Parking: There is one tarmac parking space adjacent to the caravan any additional cars must 
      be parked on the designated parking areas, no parking on any grassed areas.
17. Entertainment: Passes to use the complex facilities are available to purchase from main Reception.
      All persons using the entertainment complex must honour Quay West club rules. Membership is
      discretionary and may be withdrawn at any time by the park management.
18. Behaviour: In the event of behaviour likely to cause offence or damage to other users of the park or 
     its facilities, the park management reserve the right to remove any and all offenders from 
     the park without redress.
19. Noise: Please keep noise to a minimum and show consideration to other caravan owners 
     and occupiers at all times.
20. Cancellation and Insurance: If the hirer wishes to cancel the booking for any reason within 28days 
      of the start of the holiday, he should advise us immediately by telephone or e-mail followed by a
      confirmatory letter. Upon receipt of such letter (but without any obligation to the hirer) we will 
      attempt to obtain a replacement letting, and if such a letting is obtained, will then refund to the
      hirer any monies paid. If the owners are unable to re-let, then the owners shall be entitled to 
      retain all payments already made. We advise guests to arrange cancellation insurance with 
      the insurer of your choice.
21. Data protection and Privacy: Information provided on Booking Forms will remain confidential 
      and will not be disclosed to a third party or used for any other purpose.


I have read the terms and conditions contained herein and agree to be bound by them. I shall so indicate by signing and dating the booking form where indicated.